GEODETIC ENGINEERS OF THE PHILIPPINES, INC.
INTEGRATED AND ACCREDITED PROFESSIONAL
ORGANIZATION
(Under R.A. No. 8560, Article V, Section 25)
AMENDED CONSTITUTION AND BY-LAWS
ARTICLE I - NAME, DOMICILE, OBJECTIVES AND
PROGRAM THRUSTS
Section 1. Name of Organization. The name of
this Organization shall be the “GEODETIC ENGINEERS OF THE PHILIPPINES
INCORPORATED.”
Section 2. Domicile. The official domicile shall
be in Metropolitan Manila,
Philippines.
Section 3. Objectives. The objectives consistent
with the purposes provided in the
Association shall be as follows:
(a) To administer a duly integrated and
government accredited national organization of Geodetic Engineers;
(b) To foster the advancement of knowledge, and
the practice of geodetic engineering;
(c) To foster and maintain on the part of its
members high ideals of moral and professional integrity, conduct, learning and
professional competence;
(d) To safeguard professional interest of
members;
(e) To foster and strengthen close relationship
with national and international professional, technical, academic and
scientific groups;
(f) To foster and cultivate closer fellowship
and camaraderie among members; and
(g) To cooperate closely with government,
non-governmental organizations and other civil society groups in carrying out
national development programs and projects.
Section 4. Program Thrusts. The program thrusts
of the Association are as follows:
(a) To organize, operate and maintain a duly
integrated and government accredited national organization of Geodetic
Engineers
(b) Formulate, develop and implement continuing
and competency-based education and training programs;
(c) Enforce the Code of Ethics duly adopted by
the organization;
(d) Formulate and adopt standards of practice of
geodetic engineering;
(e) Forge and maintain partnership with
government, non-governmental organizations and other civil society groups in
carrying out national development programs and projects;
(f) Prepare and disseminate learning and other
information materials relevant to the practice of the profession and updates on
government policies;
(g) Acquire assets needed in pursuit of the
objectives of the Association;
(h) Promote and develop programs beneficial to
the members; and
(i) Other thrusts consistent with the objectives
as defined under Section 3 of this Article.
ARTICLE II - MEMBERSHIP
Section 1. New Members. Upon registration with
the Professional Regulation Commission (PRC), a Geodetic Engineer shall
automatically become a member of the organization pursuant to the provisions of
Republic Act (RA) No. 8560, as amended by RA No. 9200. The oath of membership
shall be made in a manner duly prescribed by the Board of Governors.
Section 2. Application for Membership. Duly
registered Geodetic Engineer shall file application for membership preferably
at the Regional Division where his/her domicile or principal place of business
is located.
Section 3. Types of Membership. There shall be
two (2) types of membership in the Association. These are as follows:
(a) Regular members are those duly registered
Geodetic Engineers;
(b) Honorary members are those Geodetic
Engineers or non-Geodetic Engineers who have rendered significant roles in the
advancement of the profession and those who made remarkable contributions to
the industry in pursuance to the objectives of the Association.
Section 4. Member of Good Standing or Active
Member. A member of good standing or active member is one who:
(a) Is a holder of a valid Professional
Regulation Commission (PRC) Identification Card;
(b) Has attained at least twenty (20)
accumulated Continuing Professional Education (CPE) credit points per year and
has attended at least two (2) out of four (4) conventions, namely; Chapter
Assembly, Regional Convention, Area Assembly and National Convention;
(c) Settled all financial obligations such as,
but not limited to, annual dues, contributions, building maintenance fund and
GEP survey fees as defined by the organization;
(d) Not found guilty of any administrative and judicial
charges by authorized entities or courts of law; and
(e) Not found guilty of any violations of the
provisions of the Constitution and By-Laws, Code of Ethics, Code of Geodetic
Engineering, standards of practice of geodetic engineering, and other existing
rules and regulations of the organization.
A member may be issued a Certificate of Good
Standing by the Regional Division concerned upon compliance with the
above-cited requirements, using the official form formulated by the National
Board. The Certificates shall be signed or attested to by the National
President or his duly authorized representative.
Section 5. Suspension of Membership. Suspension
of membership shall be governed by the following:
a. The Regional Board of Directors, after due notice
and hearing, may suspend any member within the Division by two-thirds (2/3)
votes in a meeting called for that purpose where a quorum is present on the
following grounds:
1. Violation as defined under Section 4;
2. Conviction of an offense involving moral
turpitude;
3. Violation of Code of Ethics and
4. Other acts inimical to the organization
However, such decision of the Regional Board of
Directors may be appealed and shall be subject to the review of the Board of
Governors;
b. The Board of Governors may suspend any
officer of the Regional Board of Directors, after due notice and hearing, for
any violation under Section 4 and or conviction of an offense involving moral
turpitude, violation of the Code of Ethics and other acts inimical to the organization.
Section 6. Reinstatement of Membership. A member
may be reinstated by the Regional Board of Directors or by the Board of
Governors upon formal application and compliance with all requirements as
defined under Section 4 and payment of reasonable fees that may be imposed by
the Regional Division.
ARTICLE III - ORGANIZATIONAL STRUCTURE
Section 1. Levels of Organizational Structure.
The organization shall consist of three (3) structural levels, namely: National
Directorate, Regional Divisions and Area Assemblies. The Regional Divisions
shall form and administer Provincial and or City Chapters and shall establish a
student Chapter, composed Geodetic Engineering students;
Section 2. Recognition and Accreditation of
Other Associations. As the duly integrated accredited national organization of
registered Geodetic Engineers, the GEP may recognize and accredit other
associations or groups engaged in specific branch or field of geodetic
engineering.
Section 3. Administrative Coverage of Regional
Divisions. The administrative coverage of the Regional Divisions shall be as
defined based on the Integrated Reorganization Act of 1972 and other subsequent
laws, or as may be determined by the Board of Governors subject to the
ratification of the National Directorate.
(a) The Regional Division shall be composed of
the members of the organization whose domicile and/or principal place of
business are/is located within the confines of a particular region, or foreign
country as above defined in Section 3 hereof; and
A Special Regional Division shall be composed of
Overseas Filipino Geodetic Engineers;
(b) A City and or Provincial Chapter shall be
composed of the members of the organization whose domicile and/or principal
place of business are/is located within a particular City/Province. Likewise, a
Student Chapter shall be composed of students enrolled in a school (college or
university) offering Bachelor of Science in Geodetic Engineering subject to the
Policy of the School;
Section 4. Area Assemblies. There shall be four
(4) Area Assemblies whose administrative coverage are as follows:
(a) North Luzon Area Assembly comprising of
Regional Divisions I, II, III, and CAR;
(b) South Luzon Area Assembly comprising of
Regional Divisions IV, V, and NCR;
(c) Visayas Area Assembly comprising of Regional
Divisions VI, VII, and VIII; and
(d) Mindanao Area Assembly comprising of
Regional Divisions IX, X, XI, XII and XIII and ARMM.
Section 5. Composition of National Directorate.
The National Directorate shall be composed of the following:
(a) Board of Governors;
(b) Past National Presidents;
(c) Area Chairpersons; and
(d) Official voting delegates of the Regional
Divisions.
Each Regional Division shall be entitled to
three (3) delegates for the first 50 members, plus one (1) delegate for every
20 in excess of 50. All these delegates must be holders of certificates of good
standing. The regional Presidents must submit to the National Board, the list
of its members in good standing, who paid their annual dues, at least 30 days
before the scheduled National Directorate meeting. This is to determine in
advance the number of delegates as a matter for determining the existence of a
quorum.
Section 6. Council of Past Presidents. The
council of Past Presidents at the National and Regional levels shall be
organized and shall serve as an advisory group.
ARTICLE IV – DELEGATION OF POWERS
Section 1. Legislative Powers. The legislative
powers of the organization shall be vested in the National Directorate.
Section 2. Executive Powers. The executive
powers of the organization shall be vested in the National Board of Governors.
Section 3. Application of Policies. Policies of
local application affecting only a particular Area or Region shall be framed
and promulgated by the concerned Area Assembly and/or Regional Division,
consonant with the general policies promulgated by the National Directorate.
Section 4. Policy Manual. A Policy Manual shall
be prepared, amended and promulgated by the Board of Governors, through proper
consultation with the Area Council, Board of Directors, Provincial and City
Chapters, subject to the ratification by the National Directorate.
ARTICLE V - OFFICERS AND THEIR DUTIES
Section 1. Board of Governors. The corporate
powers of the Organization shall be exercised, its business conducted, and its
properly controlled and administered by a Board of Governors, which shall be
composed of seventeen (17) members who shall be elected at the annual meeting
of the National Directorate in the following proportion based on proportional
representation but in no case lees than three (3) Governors from North Luzon
Area, five (5) Governors from South Luzon, two (2) Governors from Visayas Area,
three (3) Governors from Mindanao Area, and the four (4) Area Assembly Chairman,
provided however, that the ratio of representation of the private and public
sector shall be thirteen (13) and four (4) Governors respectively.
Section 2. National Executive Officers. The
Board of Governors shall elect from among themselves a President who shall act
as concurrent Chairman of the Board, an Executive Vice-President,
Vice-President for North Luzon, Vice-President for South Luzon, Vice-President
for Visayas, Vice-President for Mindanao, an Auditor, an Executive Secretary, a
Treasurer and a Public Relations Officer. The Officers shall be elected by the
new Board of Governors after the election of the members of the Board.
Section 3. Duties and Responsibilities of the
Board of Governors. The duties of the Board of Governors shall be as follows:
(a) The National President shall act as the
Chief Executive Officer of the Association. As maybe delegated to him by the
Board of Governors, he/she shall preside as Chairman in all meetings of the
Board and National Directorate. He/she shall execute all resolutions of the
Board. He/she shall have the general supervision of the internal and external
affairs and management of assets and properties of the organization, and over
its several officers and employees. He/she shall submit to the Board as soon as
possible after the close of each fiscal year, and to the National Directorate
at each annual meeting, a complete report of the operations of the organization
for the proceeding administrative year;
(b) The National Executive Vice-President shall
have such powers and perform such duties as the Board of Governors may from
time to time prescribe. In case of absence or inability of the President, the
Executive Vice-President shall exercise the powers and discharge the duties of
the President;
(c) National Vice-Presidents for North Luzon,
South Luzon, Visayas and Mindanao. The Vice-Presidents for each Area shall act
as the official representatives of all regional divisions and chapters within
their respective areas of jurisdiction;
(d) The National Executive Secretary shall keep
the minutes of all meetings of the National Directorate and the Board of
Governors, and of all committees, in a book kept for that purpose. He/she shall
keep the official seal of the organization, and when authorized by the Board of
Governors, to affix such seal to any document or instrument requiring the same.
He/she shall keep a roster and directory of all members and a record of all the
activities of the organization. He/she shall prepare the agenda, send notices,
handle the correspondence of the National Directorate and the Board of
Governors and perform such other duties as the Board may assign;
(e) The National Treasurer shall be in charge of
the funds, receipts, and disbursements of the organization upon direction of
the National Board. He/she shall deposit all moneys and other valuables of the
organization in such bank or banks as the National Board of Governors may
designate. He/she shall render to the President and/or to the National Board of
Governors, whenever required, an account of the latest financial status of the
organization and of all transactions made by him as National Treasurer. He/she
shall keep correct books of accounts of all transactions of the organization.
All checks paid out or indorsed by the organization shall be signed by the
Treasurer, countersigned by the President. He/she perform such other duties as
the Board may assign;
(f) The National Auditor shall, in conjunction
with the monthly financial report of the National Treasurer, conduct a monthly
audit of all the incomes, acquisitions, expenses, transaction and liabilities
of the organization. He/she may render a report of his findings to the Board.
He/she shall perform such other duties which the Board may assign;
(g) The National Public Relations Officer shall
take charge of all the internal and external public relations matters with the
end in view of getting wide publicity of all the activities of the organization
and projecting a wholesome public image of the organization; and
(h) The immediate Past National President shall
be an ex-officio member of the Board of Governors, without voting powers.
Section 4. Area Assembly Council. The Area
Council shall be composed of an Area Chairman, Vice-Chairman, Secretary,
Treasurer and the different Presidents of the regional division within the
Area. The Area Chairman and Vice-Chairman shall be elected from among the
members attending the Assembly. The Secretary and Treasurer shall be appointed
by the Area Chairman duly ratified by the Council members. The incumbent Area
Chairman shall preside in the annual Assembly while the newly elected Chairman
shall be the nominee in the election of the members of the Board of Governors
in the succeeding National Directorate Meeting. The newly elected Area Chairman
may appoint other officers necessary to ensure the success of the Area
Assembly.
Section 5. Duties and Responsibilities of the
Chairman and Vice-Chairman. The duties of the Chairman and Vice-Chairman of an
Area Assembly shall be as follows:
(a) The Chairman shall be the presiding officer
of the Area Assembly. He/she shall be responsible for the convening of the
annual Area Assembly. He shall initiate and encourage inter-Regional Division
meetings in order to cultivate constancy in the pursuit of attainment of the
objectives of the Association. He/she shall submit a comprehensive report to
the Board of Governors and the National Directorate covering the administrative
year; and
(b) The Area Vice-Chairman of the Area Assembly
shall assume all the duties and responsibilities of the office of Area Chairman
in case of vacancy.
Section 6. Regional Divisions. The management of
the Regional Division shall be vested upon the Board of Directors. It shall be
composed of 11 members who are elected during the annual regional
meeting/convention of the Regional Division. The proportion shall be at most
eight (8) from the private sector and at least three (3) from government
sector. Chapter Presidents shall be automatic members of the Regional Board of
Directors with full voting rights during meetings and deliberations.
The elected members of the Board of Directors
shall elect from among themselves a Regional President who shall act as
Presiding Officer, a Regional Vice-President, a Regional Executive Secretary, a
Regional Treasurer, a Regional Auditor, and a Regional Public Relations
Officer. The immediate past Regional President shall be an ex-officio member of
the Board of Directors. In case of vacancy in the office of the Regional
President, the Regional Vice-President shall automatically assume the vacated
office; in case of vacancy in any other office, the Board of Directors shall
elect a successor from among the members of the Division to fill the vacancy.
The Regional Division in any particular Area, through their Board of Directors,
shall extend administrative and financial support to the Area Council in all
efforts to ensure the successful convening of the Area Assembly.
Section 7. Duties and Responsibilities of the
Board of Directors. The duties and responsibilities of the Office of the
Regional Division shall be as follows:
(a) The Regional President shall act as the
Chief Executive Officer of the Regional Division. He/she shall preside in the
meetings of the Board of Directors. He/she shall perform duties and responsibilities
inherent in the Office of the Regional President. He/she shall submit annual
and monthly progress reports covering the operations and activities of the
Regional Division to the members of the Region, the Area Council, Board of
Governors and National Directorate;
(b) The Regional Vice-President shall, in case
of absence or inability of the Regional President, exercise the powers and
discharge the duties of the President. He/she shall perform such other duties
as the Board of Directors may assign from time to time;
(c) The Regional Executive Secretary shall
record and file the minutes of all the meetings of the Regional Division and
the Board of Directors. He/she shall keep a roster and directory of all members
and record of activities of the Regional Division. He/she shall prepare the
agenda, send notices, handle correspondence of the Regional Division and the
Board of Directors, and perform such other duties which the Board may assign;
(d) The Regional Treasurer shall act as the
custodian of all funds and assets of the Division. He/she shall be responsible
for the collection of all fees and dues from all members and all other accounts
due and payable to the Regional Division. He/she shall keep and maintain a
true, proper and accurate recording of all funds, assets, liabilities and other
financial operations of the Division. He/she shall perform other duties which
the Board may assign to him/her. He/she shall submit a monthly financial report
to the Board; copy furnished the Board of Governors.
(e) The Regional Auditor shall conduct, in
conjunction with the report of the Treasurer, a monthly audit of all the
incomes, acquisitions, expenses and liabilities of the Division. He/she may
render a report of his/her findings to the Board. He/she shall perform other
duties which the Board may assign; and
(f) The Regional Public Relation Officers shall
take charge of all internal and external public relation matters with the end
in view of getting wide publicity of all the activities of the Regional
Division and projecting a wholesome public image of the organization.
Section 8. Provincial and City Chapters. The
management of the City or Provincial Chapters shall be vested in a Board of
Officers composed of eleven (11) members who shall be elected during its annual
meeting, in the following proportion, to wit: eight (8) from the private sector
and three (3) from the government sector.
The elected members of the Board of Officers
shall elect from among themselves a Chapter President, who shall act as the
presiding officer, a Chapter Vice-President, a Chapter Executive Secretary, a
Chapter Treasurer, a Chapter Auditor, and a Chapter Public Relation Officer.
The immediate past Chapter President shall be an ex-officio member of the
Chapter Board of Officers without voting rights. In case of vacancy in the
Office of the Chapter President, the Chapter Vice-President shall automatically
assume the vacated office; in case of vacancy in any other office, the Board
shall elect from among the members of the Chapter the officer to fill the
vacancy. The City or Provincial Chapter in any particular Division, through its
Board of Officers shall extend administrative and financial support to the
Regional President in the convening of the annual Regional Division meeting to
ensure its success.
Section 9. Duties and Responsibilities of the
Chapter Officers.
(a) The Chapter President shall be the Chief
Executive Officer of the City or Provincial Chapter. He/she shall preside in
the meetings of the Board of Officers. He shall perform all the duties and
functions inherent in the Office of the Chapter President. He/she shall submit
an annual report on the operations and activities of the Chapter to the Chapter
members on the last meeting before the expiration of the term of office of the
Board of Officers;
(b) The Chapter Vice-President shall have such
powers and perform such duties as the Board of Officers may from time to time
prescribe. In case of absence or inability of the Chapter President, the
Chapter Vice-President shall exercise the powers and discharge the duties of
the President;
(c) The Chapter Executive Secretary shall record
and file the minutes of all the meetings of the Chapter and the Board of
Officers. He/she shall keep a roaster and directory of all the members and
record of all the activities of the Chapter. He/she shall prepare the agenda,
send notices, handle correspondence of the Chapter and the Board of Officers
and perform other duties which the Board may assign;
(d) The Chapter Treasurer shall be the custodian
of all the funds and properties of the Chapter. He/she shall be responsible for
the collection of all fees and dues from all members and all other accounts due
and payable to the Chapter. He shall keep and maintain a true, proper and accurate
recording of all funds, assets and liabilities of the Chapter. He shall perform
other duties, which the Board may assign. He/she shall submit a monthly
financial report to the Board;
(e) The Chapter Auditor shall conduct a
quarterly audit of all the incomes, acquisitions, expenses and liabilities of
the Chapter. He/she shall submit a quarterly report of his findings to the
Board. He/she shall perform other duties which the Board may assign to him; and
(f) The Chapter Public Relation Officer shall
take charge of all internal and external public relation matters with the end
view of getting wide publicity of all the activities of the Chapter and
projecting a wholesome public image of the organization.
Section 10. Vacancies in Office.
a. In case of vacancy in the Office of the
National President, the Executive Vice-President shall automatically assume the
office; in case of vacancy in the Office of the Executive Vice-President or any
other office in the Board, the Board shall elect a successor from among the
remaining members to fill the vacant position and shall serve the remaining
unexpired term.
b. In case of vacancy in the Office of the Area
Chairman/National Vice President, the Vice Chairman shall automatically assume
the office; in case of vacancy in the Office of the Vice Chairman in the
Council, the Council shall elect a successor from among the remaining members
to fill the vacant position and shall serve the remaining unexpired term.
c. In case of vacancy in the Office of the
Regional President, the Regional Vice-President shall automatically assume the
office; in case of vacancy in the Office of the Regional Vice-President or any
other office in the Board, the Board shall elect a successor from among the
remaining members to fill the vacant position and shall serve the remaining
unexpired term.
d. In case of vacancy in the Office of the
Chapter President, the Chapter Vice-President shall automatically assume the
office; in case of vacancy in the Office of the Chapter Vice-President or any
other office in the Board, the Board shall elect a successor from among the
remaining members to fill the vacant position and shall serve the remaining
unexpired term.
e. In case of vacancy of a member of a Board or
Council, the Board or Council concerned shall proceed to elect and fill the
vacancy from among the qualified members of the corresponding structural level
defined in Article III Section 1.
Section 11. Concurrent Capacity. No officer of
this organization shall hold simultaneously the position of National, Area,
Regional and Chapter Presidents.
ARTICLE VI – ADMINISTRATIVE YEAR / TERM OF
OFFICE
Section 1. Administrative Year. Commences on 1st
day of July to 30th day June of the succeeding year.
Section 2. Terms of Office. The tenure of office
in the Board of Governors, Area Assembly, Regional Division, Provincial and
City Chapters shall be for a term of one (1) year.
Section 3. Hold Over Capacity. In the event that
no successors are elected into office, the incumbent sets of officers shall
continue to hold office.
However, the duly elected Chapter President
shall automatically assume the office as member of the Regional Board of
Directors.
ARTICLE VII – MEETINGS AND CONVENTIONS
Section 1. Annual Meetings and Conventions. The
annual meetings and conventions shall be called for the purpose of election of
officers, reporting, fellowship, and advancement of knowledge, among others.
(a) National Directorate – Thursday of the first
week of June of each year in Metropolitan Manila or in any other place in the
country, which maybe decided upon by the delegates in the preceding Annual
National Directorate Meeting.
(b) Area Assembly - not earlier than the
sixteenth (16th) day of October or not later than the fifteenth (15th) day of
December of each year in any place within the area, which maybe decided upon by
the delegates in the preceding Annual Area Assembly.
(c) Regional Convention - not earlier than the
first week of February or not later than the first week of June of each year in
any place within the region, which maybe decided upon by the delegates in the
preceding Annual Regional Convention.
(d) Chapter Convention - Not earlier than the
first (1st) day of January or not later than the fifteenth (15th) day of
February of each year in any place within the chapter, which maybe decided upon
by the delegates in the preceding Annual Chapter Convention.
In cases where the host of national, area,
regional and provincial meetings or conventions withdraws its hosting, the
Board of Governors, Area Council, Regional/Chapter Board of Directors as the
case maybe, are empowered to decide.
Section 2. Regular Meetings. The Board of
Governors shall hold regular monthly meetings every first (1st) Saturday of the
month.
The National President shall hold regular
quarterly meetings with all the Regional Presidents at such date, time and
place as he may prescribed.
The Area Council shall hold regular quarterly
meetings at such date, time and place as they may prescribe.
The Board of Directors of the Regional Divisions
and the Board of Officers of the Chapters shall hold regular monthly meetings
on the second Saturday of each month.
Section 3. Special Meetings. Special meetings of
the National Directorate maybe called by the National President or upon a
written joint petition by at least three (3) Regional Divisions through its
Board of Directors fifteen (15) days before the date.
Special meetings of the Board of Governors maybe
called by the National President or upon the written request of at least three
(3) Governors.
Special meetings of the Area Council maybe
called by the Council Chairman or upon written request of at least three (3)
Council Members.
Special meetings of the Board of Directors of a
Regional Division maybe called by the Regional President or upon the written
request of at least three (3) Directors.
Special meetings of the City or Provincial
Chapter maybe called by the City or Provincial Chapter President or upon a
written request of at least three (3) Officers.
Section 4. Quorum. A quorum for any meeting of
the members of the Board of Governors, Board of Directors, Provincial and City
Board of Officers shall consist of a majority of the members, and a majority of
such quorum shall decide any question at the meeting, save and except in those
matters where the Corporation Law requires the affirmative vote of a greater
proportion. In all plenary meetings of the Area Assemblies and Regional
Divisions, twenty percent (20%) of the total number of members, or fifty
members in attendance, whichever is lower, shall constitute a quorum.
In the annual meeting of the National
Directorate, a simple majority of the members present shall constitute a
quorum.
Section 5. National Convention Program. The
national convention program shall include the following: (a) Opening
Ceremonies; (b) Technical Sessions; (c) Fellowship/Awards; (d) Bidding for next
National Directorate Meeting and Convention Venue; (d) Closing Ceremonies.
Section 6. National Directorate Meeting. The
national directorate meeting shall include the following: (a) Call to Order;
(b) Business Meeting; (c) Election of Officers; (d) Closing Ceremonies.
Section 7. Notice of Meeting. Notice of the time
and place of annual and special meetings of the members shall be given either
personally or by mail, addressed to each member of record at the official
address left by such member with the Secretary of an organizational level at
least fifteen (15) days before the date set for meeting. The notice of every
special meeting shall state briefly the purpose of the meeting and no other
business shall be acted upon at such meeting except by the consent of all
members present at such meeting.
ARTICLE VIII – REVENUE AND FINANCIAL MATTERS
Section 1. Fiscal Year. The fiscal year shall be
from July 1 to June 30 of the succeeding year.
Section 2. Annual Budget. The annual budget
which incorporates the expected revenues and projected expenses shall be
prepared in all levels of the Association at the start of their respective
terms.
Section 3. Sources of Funds. The funds for the
operation and maintenance of the Association is such as may from time to time
be received from membership fees, annual dues, proceeds of from the
implementation of programs, and contribution, donation, endowment, grants in
cash or in kind from the government or private persons or institutions, as may
from time to time be received by deed, grant, devise, bequest or gift.
(a) Membership fees shall be fixed by the Board
of Governors after prior consultation with all the Regional Board of Directors,
and approval by the majority of the Regional Board of Directors. It shall be
paid by a new member upon his/her receipt of a notification of acceptance of
his/her application for membership;
(b) The annual dues of all the members shall be
fixed by the Board of Governors after prior consultation and approval by the
majority of the Regional Board of Directors. It shall be paid on or before the
annual meeting of the Regional Division;
(c) The organization through any of its four (4)
organizational level may accept philanthropic donations or contributions from
any party whose moral integrity is beyond question; and
(d) Donations and grants in cash or in kind
received from any third party by any of the four (4) organizational levels
shall be considered the exclusive property of the donee chapter or regional
division or national organization.
Section 4. Fund Sharing. The sharing of funds of
the Association shall be as follows:
(a) Forty percent (40%) of the membership fees
shall be remitted by the Regional Divisions to the National Treasurer not later
than May 31st. Sixty percent (60%) of the membership fee shall be retained by
the Regional Treasurer for its Regional Division; and
(b) Thirty-five percent (35%) of the annual dues
shall be remitted by the Regional Treasurer to the National Treasurer, ten
percent (10%) of the annual dues to the Area Assembly Treasurer and five
percent (5%) of the annual dues to the Chapter Treasurer not later than May
31st and the remaining fifty percent (50%) shall be retained by the Regional
Division.
Section 5. Reporting System. All financial
reports shall be made in a format adopted and/or prescribed by the Board of
Governors. The submission of financial reports shall be as follows:
LEVEL OF SUBMIT/PRESENT DEADLINE
ORGANIZATION TO
Chapter Board of Directors 25th day of the
current
Month
Board of Directors Board of Governors End of the
current month
Board of Governors Directorate 1st Saturday of
the
Succeeding month
Section 6. Acquisition of Real Property. Pursuant
to Article I, Sec. 4 (g), the national
office, regional divisions, city and provincial
chapters may acquire real
property subject to the concurrence of their
respective boards and affirmed
through a general assembly. Such real property
may be registered under the
names of their respective offices.
ARTICLE IX – PENAL PROVISION
Section 1. A violation of any provision of this
Constitution and By-Laws shall be a ground for suspension of membership and/or
of holding office.
ARTICLE X – MISCELLANEOUS PROVISIONS
Section 1. Amendments. Any amendment or revision
of these By-Laws may be proposed by the Board of Governors, Area Assemblies,
Regional Division, City or Provincial Chapters. Such amendments or revision
shall be passed by the Board of Governors, subject to ratification by the
delegates in the annual Directorate Meeting, or Constitutional Convention,
called for the purpose. All members of the National Directorate shall be
notified at least thirty (30) days before the Meeting or Convention.
Section 2. Repealing Clause. All policies,
resolutions, rules and regulations, and covenants or parts thereof contrary and
inconsistent with these By-laws and such extant laws of the Republic of the
Philippines are hereby repealed or modified accordingly.
Section 3. Effectivity. This Constitution and
By-Laws shall take effect 30 days upon approval by the Securities and Exchange
Commission.
Insert:
1. Office Management and Administration
2. Fiscal Year
3. Revenue and Financial Matters
4. Election
5. Convention Rules and Procedures
6. Annual Reports
7. Regional Conventions and Area Assemblies
8. Hosting of National Directorate Meeting
9. Committees
10. Council of Past Presidents
11. Awards
